Privacy Policy & Disclaimer

The Australia Legal Practice Management Association Limited (“ALPMA”) is a national association of legal practice managers, formed to provide education and networking opportunities for managers working in private practice law firms or practice groups within a commercial or government organisation. At ALPMA we collect and hold personal information necessary to confirm membership eligibility, for the ongoing member contact required to operate the association, and to facilitate local and interstate networking.

We respect the confidentiality of any private information disclosed to us by our members.
Members should understand that an organisation formed for the benefit of networking within an industry necessitates the distribution of contact lists on a regular basis. This information however will be limited to details specifically approved for release.

To deliver on our commitment to protect personal information we have developed a policy concerning the management of personal information (the “Privacy Policy”). Our policy outlines various principles concerning the collection, storage and use of personal information as outlined in the National Privacy Principles of the Commonwealth Privacy Act (1988). Our Privacy Policy deals with:

• The way we collect, use and disclose information;
• The way we protect the quality and security of information held;
• The way that general information is shared between members of the association
• The way that access can be granted to personal information held by us; and
• The manner of dealing with any complaints concerning the correctness of or access to personal information held by us.
  

 Our Privacy Policy is available:

• Through accessing the following hyper linked policy at Privacy Policy
• By mail enquiries to be addressed to the Privacy Compliance Officer, Australian Legal Practice Management Association Ltd, PO Box 939, Eltham VIC 3095.

 If you any further questions concerning our commitment to protecting personal information please do not hesitate to contact our Privacy Compliance Officer whose contact details are contained in the Policy.

ALPMA PRIVACY POLICY
ALPMA 

Background
ALPMA is a national governing body formed in 2000 to amalgamate four state legal practice management associations. ALPMA is committed to the support and education of legal managers and aims to

• Improve the quality of management for professionals engaged in legal practice.
• Promote and enhance the competence and professionalism of legal practice management.
• Represent professional legal management and managers to the legal community and the community at large.
  

Contacting ALPMA
ALPMA’s contact details are as follows:
Address: P O Box 939, Eltham VIC 3095

Telephone: (03) 9432-0335 Facsimile: (03) 9432-2058

Email: alpmavic@bigpond.net.au

Website: www.alpma.com.au

Privacy Compliance Officer: Kerrie Billings

ALPMA is bound by the Privacy Act 1988 and the National Privacy Principles, and deals with personal information and sensitive information in accordance with such Principles. This Privacy Policy has been established in accordance with National Privacy Principle 5.1.

The National Privacy Principles can be obtained through the website of the office of the Federal Privacy Commissioner (http://www.privacy.gov.au)

INFORMATION COLLECTED BY ALPMA
PRIVACY COMPLIANCE

Throughout this Policy, we refer to personal information which means: ”information or an opinion (including information or an opinion forming part of a data base), whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion.

In addition we may hold other information in relation to

• Work experience
• Level of education
• Current job description
  

ALPMA’s ability to provide you with relevant networking events and education is dependent upon obtaining certain personal information from its members (“You”). Often the information includes basic information such as your name and address and in other circumstances we may require more detailed information.
The following table outlines the usual personal and sensitive information that ALPMA may collect, how that information is collected and how that information is typically used.

Sensitive information collected by ALPMA will (as permitted under the National Privacy Principles) be used for the purposes of establishing membership of the organisation, and will be in accordance with the provisions of National Privacy Principle 10.

HOW DOES ALPMA HANDLE PERSONAL INFORMATION

Use and Disclosure of Information

Consistent with National Privacy Principle 2, ALPMA will only use or disclose personal information about an individual for a purpose other than the primary purpose of collection (a secondary purpose) if:

• The secondary purpose is related to the primary purpose of collection;
• You would reasonably expect us to use or disclose the information for the secondary purpose;
• You have consented to the use or disclosure;
• The use or disclosure is permitted or required under the law;
• We reasonably believe on health or public safety grounds that the information should be used for another purpose.
• It is otherwise permitted under the National Privacy Principles.

We may use personal information collected from You for the purpose of providing You with direct marketing material and information upon registering your details with us via the website, or in the case of our members, from your date of application. However if You wish to cease receiving any such information You may let us know either by e-mail or by mail and your request will be actioned within 2 weeks.

We may disclose personal information to external contractors but only to enable us to provide services to You. Such contractors will be required to adopt and adhere to our Privacy Policy.

Manner of collection

As outlined in the table above, ALPMA receives personal information from various sources including direct communication with You, extraction of website information and information provided by third parties. ALPMA may collect personal information about individuals from third parties but will only do so in accordance with the National Privacy Principles.

Information collected on visiting our website

When you look at this website, a record is made of your visit. For the purpose of analysing and evaluating the performance and operation of our website, the following information is logged:

• Your IP address;
• The date and time of your visit to the site;
• The pages you accessed and documents downloaded;
• The previous site you have visited;
• The type of browser you are using.

How ALPMA uses cookies

A “Cookie” is a small text file, which is placed on your computer by web page servers. The purpose of a cookie is to help analyse web traffic and may let the website know when you visit a particular site. Cookies allow a web application to respond to you as an individual. They can record information about your visit to the site, allowing it to remember you next time you visit and provide any relevant information to you. Cookies are also used to enhance the secure use of websites.

Cookies can be stored in your hard drive (“persistent cookies”) or in memory (“session cookies”). A persistent cookie is a cookie which will enable a continuing record to be kept of your visits to the website. A session cookie is a cookie which is a transient cookie and tracks your visits for a website session only.

ALPMA only uses session cookies to identify which pages of the website are being used for a website session only. Upon closing your browser the session cookie set by this website is destroyed and no personal information is maintained. ALPMA does not make any attempt to identify users or their general browsing activities.

Data quality

Consistent with National Privacy Principle 3, ALPMA is committed to ensuring that personal information collected by ALPMA remains accurate, complete and up to date. In pursuit of this goal, ALPMA provides via its website, a facility for authorised users to update relevant personal details.

Storage and data protection

Personal information is contained both in hard copy usually in the form of a matter file and in an electronic format within the offices of ALPMA. Personal information stored as both hard copy and electronically are maintained in a secure environment subject to strict privacy protection measures. The above records are only accessible to personnel of ALPMA who require access to enable them to perform their duties. All ALPMA personnel have signed Privacy and Confidentiality Agreements binding them to comply with the National Privacy Principles.

Destruction of records

ALPMA will destroy records relating to personal information when such information is no longer necessary to be retained within ALPMA’ records. Personal information will be destroyed by shredding or other secure process.

Openness

Consistent with National Privacy Principle 5.2, ALPMA will upon request, inform You generally about what information it holds concerning yourself and for what purpose such information is held. With respect to gaining access to or correction of records, please see paragraph “Access to records”.

Access to records

You may access personal information by writing to the Privacy Compliance Officer of ALPMA. No reasons have to be provided for seeking access. Where ALPMA holds information to which You are entitled to access, we will endeavor to provide a suitable range of choices as to how access may be given.
(When the ‘secure member area’ and individual passwords are available, you will be able to review the details ALPMA holds in relation to you online.)
If your personal information details change, or you believe that any of your personal information details held by us are incorrect in any way, please contact us and we will update or correct this information. If you wish to review your personal information details, please email us at alpmavic@bigpond.net.au or contact us on tel/fax 03 94320335/03 9432 2058

COMPLAINTS PROCEDURE

ALPMA is committed to providing those persons whose personal information it holds, a fair and responsible system for the handling of complaints concerning the collection, accuracy or disclosure of personal information.

ALPMA has a designated officer (the “Privacy Compliance Officer”) whose role includes dealing with complaints, concerns or queries that You may have with respect to personal information held by ALPMA. Should you have any issues concerning your personal information, those complaints should be addressed to the Privacy Compliance Officer of ALPMA.

The Privacy Compliance Officer is authorised to deal with all such complaints as expeditiously as possible through ALPMA’ complaints handling process. However, if you feel that we have not adequately dealt with your concerns you may refer the matter to the Office of the Federal Privacy Commissioner at:

Postal: GPO Box 5218, Sydney NSW 1042

Telephone: 1300 363 992

Facsimile: (02) 9284 9666

E-mail: privacy@privacy.gov.au

CHANGE IN PRIVACY POLICY

We reserve the right to change our privacy policy at any time, you should visit our privacy policy from time to time to see whether it has been updated